The Hertz Corporation Back Office Admin Manager (Bilingual English/French) - Dorval in Dorval,

General Responsibilities

  • Bilingual (French/English) Supervisor, Back Office Responsibilities include but are not limited to the following:

  • Managing the office supply inventories for both brands (Hertz and DTG)

  • Overseeing the Lost and Found Program

  • Preparing all Courier packages for shipment and distribution of incoming mail packages

  • Overseeing the ordering of the uniforms for all employees under both brands

  • Responsible for ensuing the vehicle are registered

  • COI

  • Handle the annual ICC Audit

  • Processing invoices and POs as well as set ups vendors within Oracle

  • Responsible for RSR Reconciliations

  • Participate in the fleeting of new vehicles for both brands

  • Distributing employee payroll stubs on a biweekly basis

  • Ordering business cards for the Montreal Team

  • Act as a Management representative on the Joint Health and Safety Committee, participate in all monthly meetings and inspections and arrange any necessary training if required

  • Conduct monthly mini audits of the location and off airport locations

  • Act as a back up to claims coordinator

  • Handling of both inbound and outbound correspondence via mail, fax, email, phones

  • Participate in the interviewing and onboarding of other administrative assistants

  • Submit and approval of timesheets for administrative assistants

  • Other duties as assigned by Management

  1. Prepare a periodic Bank reconciliation of cash, check deposits.

  2. Provide Dealer Direct Administration support of sales documents and vehicle payments

  3. Working with fleet control , proactively monitor all Towing and Impounded vehicles to ensure that we retrieve vehicles quickly to avoid expensive impound fees.

  4. Oversee Manager Payroll, correct register errors and distribute paychecks. Document manager vacation schedulesMonitor Fleet insurance & Renewal Educational Background:

  • College Diploma or equivalent is strongly preferred

  • 2 - 3 years of prior working experience Job Qualifications:

  • Previous customer service experience

  • Ability to work in a fast paced environment with a variety of tasks

  • Ability to demonstrate professionalism, enthusiasm, and outstanding communication skills

  • Detail oriented

  • Computer literate with Microsoft Office products

  • Proficiency in English/French (read and write)

  • Professional appearance and demeanor

  • Goal-oriented

Job ID 142210

# Positions 1

Location CA-QC-Dorval

Category RAC Operations

Division RAC