The Hertz Corporation Accounts Payable Analyst in Oklahoma City, Oklahoma

General Responsibilities

  1. Team – General:

  2. Supports team members and the AP supervisor in achieving Team objectives / results / deadlines.

  3. Ensures compliance with Accounts Payables / P2P Policies and Procedures as well as SOX controls.

  4. Shares knowledge and offers coaching / training opportunities to members of the team, the P2P team or other business areas

  5. Assists with ad hoc tasks / projects.

  6. Specific Responsibilities:

  7. Reviews, analyzes and works any Invoice Holds automatically placed by the system which cannot be corrected by Purchase Order Requisitioners.

  8. Processes utilities and telecommunication transactions manually or through a 3 rd party system and prepares respective accruals at Month End.

  9. Responds timely (within SLA) and professionally to phone calls and escalated internal / external customer queries by email.

  10. Processes refunded funds to ensure correct accounting record is created.

  11. Executes Payment related tasks which are not executed by the outsource partner.

  12. Executes other clean-up activities related to transactional Accounts Payable Business not executed by the outsource partner.

  13. Monitors, quality checks and analyzes outsource partner`s performance and suggests remediation options to Department Management as required.

  14. Frequently and consistently reviews and analyzes key reports, such as the Accounts Payable Trial Balance, Aging Report, Invoice on hold Report, Unaccounted transaction report and takes corrective action if needed.

  15. Initiates and manages effective, well-structured and consistent 2-way communication within Accounts Payable / P2P as well as with internal and external customers.

  16. Documents and frequently reviews activities / processes currently performed by Accounts Payable and the outsource partner and amends documentation if required.

  17. Reviews and analyzes Accounts Payable processes for strengths and weaknesses, determines process or system deficiencies / opportunities for improvement and presents viable options to Department Management by preparing proposals, cost benefit analysis or other internal documents to progress a process improvement project from planning to realization.

  18. Leads / Works with identified team to deliver agreed improvements.

  19. Co-ordinates and is responsible for regular communication of progress to supervisor, Manager and / or other stakeholders for any assigned projects to ensure clarity and understanding.

  20. Creates / amends new-starter training documentation / plan.

  21. Assists VDA related processes when required.

Mandatory Requirements

Educational Background:

  • 2 nd level qualification required

  • Associates degree preferable

Professional Experience:

  • 2+ years Accounts Payable experience

  • Lean Six Sigma / Project Management experience preferable

Knowledge:

  • Advanced knowledge of Hertz Accounts Payable processes/ procedures

  • Oracle / ERP system knowledge preferable

  • Experience in other Hertz Business areas preferable

  • Advanced Microsoft Office

Skills:

  • Excellent Communication skills

  • Solid Analytical & Problem solving skills

  • Strong sense for Customer needs and customer service

  • Ability to concurrently manage ongoing tasks effectively in a fast paced environment

  • Ability to collaborate with internal and external customers

Competencies:

  • Effective Communication

  • Drive and Excellence

  • Business and customer orientation

  • Analysis and decision making

  • Continuous improvement and expertise

  • Professionalism and Resilience

  • Training & Coaching

Critical Personality Traits:

  • Team player

  • Enthusiastic, positive and motivating

  • Open to opportunities & suggestions

  • Independently thinking & working

  • Stress/ pressure resistant

Job ID 156782

# Positions 1

Category Finance

Division OKC - Administrative Center

Position Type Regular Full Time