The Hertz Corporation Fleet Ordering Analyst in Oklahoma City, Oklahoma

General Responsibilities

Job Purpose

  1. Work closely with our Estero team to coordinate valid and timely Franchise/Licensee new car orders.

  2. Configure, monitor and maintain the allocation of new vehicle purchases for our Franchise/Licensee program. (Working closely with the OKC Fleet Order Team to ensure the contractual corporate allocations are offset by the Franchise/Licensee allocations.)

  3. Responsible for the order coordination with the OKC Fleet Order Team, Dealer network and Manufacturers to ensure all purchases are tracked to completion.

  4. Run and validate ordering reports throughout the process to ensure accuracy of orders placed.

  5. Responsible for weekly order to delivery ETA estimates to be communicated to each respective Franchise/Licensee.

Key Result Areas

  • Prioritize and manage time to ensure all deadlines are met and that data is accurate.

  • Effective and professional written and verbal communications with all parties involved in the ordering process.

  • Timely and accurately building and assignment of model mixes for Franchise/Licensee allocations of new vehicle requests and coordinating with OKC Fleet Order Team to ensure our corporate contract model mix requirements and timing are being met.

  • Prepare and analyze daily, weekly, monthly reports and distribute.

  • Franchise/Licensee Models/Orders

  • ETA delivery estimates

  • Monitor order allocations to maintain timely progression of orders.

  • Track pending orders to ensure placement made once permitted.

  • Ensure all reference files are up-to-date and accurate:

  • Dropship Codes/Locations

  • Color charts for each model being ordered

  • Update/Maintain model mix reference file per Franchise/Licensee per manufacturer contract for current program year

  • Track order cancellations and ensure notifications are sent to Estero, Franchise/Licensee and order information is coordinated with Fleet Order Team

  • Work closely with Fleet Accounting and Dealer Network to ensure 3 way match is complete and POs are closed timely and properly.

  • Continuous process improvement reviews of allocation and ordering process.

  • Special projects as assigned by management

Mandatory Requirements

Educational Background:

  • Bachelor Degree or equivalent

Professional Experience:

  • Experience in leadership and organizational skills are required as well as knowledge of rental or business fleets and/or the automotive industry

Knowledge:

  • Automotive manufacturer processes

  • Knowledge of Fleet Systems (Tandem FOS, CARRENT, ASAP, VISION) or external automotive Fleet ordering or asset management process

  • Purchasing experience and or payables experience

Skills:

  • Ability to communicate professionally and effectively with all levels of company personnel and vendors

  • Must be comfortable with pulling data from the internet and compiling data

  • Excellent organizational skills and ability to set priorities as well as handle multiple tasks

  • Detail oriented, must be very accurate and able to pay great attention to details

  • Must be an independent worker, good at taking ownership of a process and able to work with minimal supervision

  • 10 Key by touch

  • Typing 35 WPM

  • Proficient with Microsoft Excel and working knowledge of Access or other reporting tool(s)

Preferred Requirements

Hertz is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening.

EEO/AA: Females/Minorities/Disabled/Vets

Job ID 158266

# Positions 1

Category Fleet Operations

Division OKC - Administrative Center

Position Type Regular Full Time